Community Rules 2026-01: Common Area Usage Guidelines: May 6, 2026

Policy Statement: The Board adopts the ESM Common Area Usage Guidelines to promote respectful, safe, and coordinated use of shared community spaces, including reservations, events, pool use, and common facilities. These guidelines affirm that common areas remain shared community spaces and that reservations do not create exclusive control.

Background: As use of common areas increased, the Board determined that operational guidelines were needed to support coordination, safety, shared access, and community stewardship.

Authority: Rule XX / Board authority regarding management and regulation of common areas.

Governance Resolution 2026-02: Board Vacancy Replacement Procedure Adopted by the Board: May 11, 2026

Policy Statement: If a Board member vacancy occurs more than six months after the most recent Board election, the Board will hold a special election to find a replacement.  If under six months has elapsed from the last Board election, the new Board Member will be appointed using a "next highest vote garnered" principle from the previous election list.

Background: Carlos Sansaloni joined the Board following Jamei’s resignation. Carlos was the next highest vote getter in the prior election and agreed to serve.

Authority: Rule XX / Board administrative authority provisions.

Board Meeting Minutes: April 2026

The April board meeting focused on HOA finances, infrastructure needs, and improving community communication. The board reviewed financial reports showing about an 85% HOA collection rate, discussed budget transparency improvements, and explored creating a public-facing financial dashboard. Major operational topics included maintenance issues, drainage repairs before rainy season, possible purchase of a second maintenance vehicle, and rat control inspections. The board also approved common area usage guidance for publication and discussed future access-control/security policies. A working group was proposed to coordinate the long-term Phase 1 infrastructure and developer handover process.